5 Tips for Organising a Big Event in Auckland
If you are planning a big event in Auckland then try not to get too overwhelmed by the task. Hopefully you don't have to do all the organisation by yourself and you have some volunteers on hand to help. Regardless of the theme or the location of the event, it is vital to be organised and think of everything ahead of time to minimise the chances of any problems arising. Here you will find five useful tips for organising your next big event in Auckland:
1. Come Up With A Timeline
The first thing you need to do before you move on to choosing the right venue and sending out the invitations is to come up with a tailored, detailed timeline to stick to. Every organiser knows how important it is to have a well-defined plan of action and a step-by-step guide on hand that you and your team can follow. A timeline will help you track the progress of the entire event organising process, and it will make sure that you stick to the schedule.
2. Prepare The Budget
Make sure to include all the possible income and expenses in the estimated budget. If you have decided to organise a big event on the behalf of your community and you do not have a budget at your disposal, then you will have to start looking for sponsors that will agree to finance your event in exchange for some promotion that will raise their brand awareness.
Be realistic and do not leave anything out – also, make sure to find ways to keep the costs to a minimum, such as cheaper venues just outside Auckland. Opting for a media package from the same company to nclude photography and videography services along with other entertainment related services may save you several hundred dollars as well.
3. Start Looking For Sponsors
Now that you have your timeline and your budget in place, it is vital to start looking for sponsors ahead of time as there will be a lot of expenses in the upcoming weeks, and you need to start early. Make sure to pay for the venue, the equipment and the caterers first, and then take care of all the other adjacent expenses that will occur.
Finding a sponsor may be the most challenging and stressful part of the entire process of organising the event, as not everybody is willing to give away money, unless they get something in return. Make sure to inform your sponsors that they will receive the recognition they deserve throughout the entire event.
4. Think About Logistics
After finding your sponsors, the next thing you need to do is to think about logistics: how many people will be present at the event? Just how big will the event be? Will there be disabled access at the venue? Will there be enough parking spots? These are just some of the things that you need to consider when organising your event.
5. Take Care Of The Final Details: The Catering And The Equipment
Now that you have taken care of the main aspects, the last thing you need to do is to make the arrangements for videos and photos, as well as for the catering services. Catering is a huge part of the event and you want to be sure that you provide your guests with the best food you can. Lets Eat Catering is an Auckland based catering company that offers quality food at affordable prices. They can create a menu to suit the style and theme of your event and will take into account any dietary requirements you may have. Visit the Lets Eat Catering website to view their sample menus and get a free quote for the catering at your next Auckland based event! Lets Eat Catering strive to provide the beat catering Auckland can offer.